Terms & Conditions
2026 SCI SPORTS Rugby Festivals Terms & Conditions
CONTRACT TERMS
1.1 Whilst we accept your booking in good faith it is ultimately SCI’s acceptance that will allow your booking. ALL PERSONS ATTENDING THE FESTIVAL WITH YOUR TEAM MUST BOOK ACCOMMODATION THROUGH SCI SPORTS RUGBY FESTIVALS TO TAKE PART.
1.2 The signing of the necessary booking form or signing the team in via the SCI Online Booking Portal, by your club representative will constitute a booking made by every individual in your group, & they are responsible for passing on & sharing all information from SCI with their party.
1.2.1 By completing and returning any Correspondence/Forms on the computer or on the SCI Online Booking System, will constitute a signature and acknowledgement and agreement to abide by para 1.2 above.
1.2.2 Any queries, complaints or issues arising from the booking or festival must come through the Group Leader or Club Secretary. SCI will not deal with complaints submitted by individuals within the party.
1.3 The representative signing the booking form must be over 21 years of age.
1.4 All reservations are accepted subject to the following conditions of SCI.
1.4.1 That all accommodation shall be used only by those individual persons listed on the SCI Group Accommodation Occupancy Forms.
1.4.2 That all guests are governed by the rules & conditions of all individual establishments involved in the provision of the event of which the booking is associated.
1.4.3 That the law with regard to the non-permitted consumption of alcohol by under 18’s is stringently adhered to.
1.4.4 That the use or dealing in any drug form, theft & other criminal acts, vandalism or violence will be dealt with immediately by the police & taken out of our hands.
1.4.5 That excessive noise is not allowed in the holiday centres or units of accommodation to the detriment of others.
1.4.6 There will be no rugby practice or ball games permitted in or about any holiday accommodation areas except on sports pitches / courts at the holiday centres.
1.4.7 Any damages, however caused, shall have to be paid for in full & shall be the responsibility of the group leader.
1.4.8 DOGS ARE NOT ALLOWED AT SCI SPORTS RUGBY FESTIVALS IN 2026 - DOGS ARE NOT TO BE BOUGHT TO THE HOLIDAYS PARKS OR SKEGNESS RUGBY CLUB FOR THE WEEKEND - YOUR BREAK WILL BE TERMINATED IF THIS RULE IS BROKEN.
1.4.9 ONLY TEAMS IN THE U7s to Under 13s Age Groups may stay at Haven Holiday Parks for the weekend. All Under 14s & Under 15s teams must stay at Golden Plam Resort, Golden Anchor or The Chase Holiday Parks.
Also see Para 14.1.
1.4.8 Barbecues are not permitted at the holiday centres; security will enforce this.
1.4.9 Day passes are not available on any holiday park during an SCI event. This is for the safety of everyone in the group, under the Child Protection Act.
1.4.10 Only persons staying on site in SCI Sports accommodation will be permitted to play in the tournament & attend the Celebrity presentation evening. This will be by ticket only issued on arrival to the group organiser.
1.4.11 Local teams will be admitted to the presentation night at the discretion of SCI on payment of the relevant fee & will be by ticket only on a basis of 1 player & 1 adult.
1.4.12 By signing our booking form, & your acceptance of these terms & conditions, you are also agreeing that we may, if appropriate use any photographs taken by us or our representatives of individual players or team in any SCI publicity or advertising documentation, our website & our brochure unless previously declined in writing to.
SCI. CANCELLATION/LIABILITY
2.1 By SCI Events Ltd:
2.1.1 Your attention is drawn to the standard terms & conditions SCI are governed by.
2.1.2 SCI reserve the right to withdraw at any time any feature as listed on our website, online booking portal or social media channels.
2.1.3 Please note we do not offer any guarantees, & no financial adjustment is provided for under our standard terms & conditions in this regard.
2.2 By the client(s):
2.2.1 In the event of any group or any member(s) of your group being unable to fulfil their holiday the SCI accommodation deposit shall be forfeited if this is up to 71 days before the festival commences, it this is inside the 70 days leading up to the festival, then the full accommodation price paid will be forfeited.
2.2.2 If the entire party is unable to fulfil its participation in any of the events, the deposits etc, are likewise to be forfeited.
2.2.3 A cancellation after the payment of any final balance shall be linked & governed by the terms & conditions of our contract. Cancellation charges are calculated from the day SCI receive written instructions to cancel a booking. Please see below:- Length of time before the start of the festival:
Cancellation charge 71 days or more, loss of Deposits,
70 days or less 100% of total cost.
If your cancellation falls within the provisions of your own private travel insurance policy you may be able to make a claim.
2.2.4 If you have to cancel any part of your booking this should be notified to us in writing via email to sam@scievents.co.uk The date of cancellation shall be deemed to be five days after the written notification is received thereby allowing us to discharge the cancellation in due form.
2.2.5 SCI reserves the right to cancel any booking in the 7 days after a deposit has been paid.
PAYMENTS:
3.1 All payments should be forwarded to SCI, such that they arrive at least three working days before any specified deadline.
3.2 All payments are to be in the form of bank transfers or debit / credit cards.
REGULATORY PROTECTION
4.1 In accordance with “the package travel, package holidays & package tour regulations 1992” we are obliged to advise clients that all fees will be held in an account on your behalf until the conclusion of the said competition & until all financial obligations have been honoured.
VALUE ADDED TAX
5.1 All quoted tariffs are inclusive of VAT at the appropriate rate correct at the time of going to press. If however government duly change this rate you will be notified together with any adjustment to your account, which must be adhered to.
DISABILITY
6.1 You are requested to alert us to any special requirements or disabilities within your group, at the time of booking.
6.2 Special modified units for the disabled are available - but these are limited - although every effort will be made to meet with individual needs. Please state on your holiday booking form if there will be anybody in your party who have special individual needs. If there are any cases in your group please outline if the person(s) will be accompanied by a carer competent to attend their needs or not.
INSURANCE
7.1 SCI strongly recommends that all teams and persons travelling to an SCI Sports Rugby Festivals in 2025 take out the appropriate insurance to cover their group for any eventuality. SCI Sports Rugby Festivals has £10 million Public Liability for all our events via SCI Events Limited. Please make sure your take out appropriate insurance for all members of your party.
ACCOMMODATION TARIFFS
8.1 All accommodation is self-catering unless stated & prices are per person per break.
8.2 Tariff relaxation is offered to 2 year old’s & under where the entire tariff is removed providing no bed is allocated to the child. All our holiday park accommodation is based on a minimum of 4 people sharing, and is charged at a minimum of 4 fully paying persons.
8.3 Clients are advised that within a unit of accommodation exists one double bed, & this should be considered when allocating sleeping berths, e.g. for an all male party, it might be inappropriate to have six men/boys all together for example.
8.4 Every effort will be made to cluster accommodation so that an entire group are closely situated to each other within the holiday centres. However there will be circumstances that may prevent an ideal situation and we can no longer guarantee that you will be located together on resort. Please note SCI do not allocate the accommodation and we therefore have no control over the location of caravans on the holiday parks.
8.5 If your accommodation requests cannot be exactly met by SCI we will offer you the nearest available alternative. How SCI grades accommodation may differ from how the holiday park grades the units of accommodation. In addition we book your accommodation based on the parks allocations from 2024, once the 2025 season starts we receive an updated allocation of accommodation from each park and we may need to change your grade of accommodation due to changes within the fleet of accomodation at the said holiday park.
8.6 Accommodation Booking: ALL TEAMS MUST BOOK ALL THEIR ACCOMMODATION WITH SCI. TEAMS WILL NOT BE ACCEPTED UNLESS THIS CONDITION IS ADHERED TO. THE ONLY EXCEPTION TO THIS ARE LOCAL TEAMS WHO MAY BE INVITED TO PLAY IN THE FESTIVAL. SCI ARE UNABLE TO PROVIDE FREE ACCOMMODATION FOR COACH DRIVERS AT ANY OF OUR 2026 VENUES.
8.7 All free places will be placed against the lowest grade of accommodation booked by your party.
8.8 Caravans at Golden Palm Resort/Golden Anchor & The Chase Holiday Parks - Skegness, may vary in age or standard and one Bronze, Silver or Gold Caravan may look different from one of the same grade as there are different makes and models of each grade of accommodation. We do not guarantee that any caravan at Skegness will be similar to the next one. Golden Palm Resort grades the caravans in to Bronze, Silver and Gold categories and they are sold as such. A new Gold caravan from 2024 may look competely different from a Gold caravan from 2022 for example. Caravans are issued randomly by the site to try and cluster you together, so they may vary in style, make and model.
8.9 SCI may grade accommodation at each holiday centre differently to that of the site. Our grading is based on the facilities and grade of the accommodation and not age of the unit.
8.10 Please note that a percentage of the accommodation tariff goes towards the running costs for the festival.
8.11 Any accommodation changes or booking amendments must be confirmed in writing or email, before they are altered and updated. Changes cannot be done verbally over the phone.
PUBLIC LIABILITY
9.1 SCI has Public Liability cover for all our events for the sum of £10 million.
PETS
10.1 SORRY, DOGS & PETS ARE NOT ALLOWED AT ANY OF OUR FESTIVALS OR RESORTS IN 2026.
ADDITIONAL GROUP MEMBERS: 11.1 There is a possibility to register more players & add to the overall number of people in your group at a later date. However after the closing dates for deposits we are unable to guarantee there will be any spaces left for any additional persons.
ACCEPTANCE OF CONDITIONS
12.1 When signing & returning the appropriate booking forms or completing correspondence on the SCI online booking portal, you are reminded that you have accepted these conditions on behalf of everyone in your group. You are therefore required to undertake the following.
12.2 To Start a New Booking - Click the Book Now button on our website www.scisportsrugbyfestivals.co.uk and follow the instructions to register your team online for the 2026 SCI Sports Rugby Festival. At the end of the team registration process it will ask you to pay via card for your team holding deposit of £250 per team or pay by bank transfer. Choose which ever version you want, for bank transfers please place your team name and age group as the reference. SCI will then need to approve your booking on the online booking portal, at weekends this may take up to 48 hours, during the week a few hours. We will not approve any booking unless the payment has been received by SCI.
Once approved by SCI you will receive an email from us with a link to the accommodation online booking portal along with your pin code for your team. You can either book all the accommodation yourself as the group leader, or share the pin code details with parents to make there booking for the accommodation if you prefer to do this separately. It is the group leaders responsibility to make sure everyone is booked on. SCI will only have accommodation places available for 3 weeks after you pay your team entry fee's. SCI Cannot Guarantee any accommodation will be available after this 3 week period and your team entry fee will be non-refundable.
Accommodation Deposits are £40 per person and must be paid at the time you wish to book accommodation online. No accommodation is officially confirmed until payment has been received by SCI Events.
Final balance payments are due 70 days or more in advance of the start date of your chosen festival. These can be made via the online booking portal with card payments or by bank transfer.
ANY AMENDMENTS TO YOUR ACCOMMODATION BOOKINGS WITHIN 70 DAYS OF THE START OF THE FESTIVAL MUST BE EMAILED TO SAM@SCIEVENTS.CO.UK AND A CHARGE OF £15 PER CHANGE WILL BE APPLIED. YOU CANNOT MAKE AMENDMENTS TO YOUR BOOKINGS ON THE ONLINE BOOKING PORTAL WITHIN 70 DAYS OF THE START OF THE FESTIVAL. NO CHANGES AT ALL CAN BE MADE WITHIN 28 DAYS OT THE FESTIVAL COMMENCING.
12.3 All accommodation units are to have at least 1 adult in them.
12.4 To comply with current rugby festival regulations all teams are to be registered with the RFU. SCI Sports will need to see any dispensations given by the RFU in advance of the festival in relation to out of age grade players. Players can play up a year with dispensation, but cannot play down a year. The festival is sanctioned by the NLD RFU.
12.5 To abide by all the conditions in this document.
EVENT DISCLAIMER: 13.1 SCI will endeavour to ensure all services, amenities & rugby tournament events are provided with no omissions.
13.2 However the company cannot be responsible if any service amenity is not provided or any rugby matches are lost by inclement weather etc, or any holiday park entertainment or facilities are closed or not provided by the resort.
FORCE MAJEUR
14.1 We do not accept liability for any loss, damage or expense arising from a change or cancellation to your tour which occurs due to unusual or unforeseeable circumstances beyond our control and that of our suppliers. Such events would include, for example, war, threat of war, riots, civil strife, pandemics, industrial disputes, terrorist activity, fire or adverse weather conditions, natural or nuclear disaster, decisions of RFU's or similar events beyond our control.
SCI WEBSITE & ONLINE BOOKING PORTAL
16.1 All information included on this website is correct at time of going to press. SCI cannot be responsible for any changes made by holiday parks after this date. E&OE.
For further details of our Skegness Challenge please visit our website at www.scisportsrugbyfestivals.co.uk or send us an email at admin@scisportsrugbyfestivals.co.uk or call us on 01305 768555.
